Privacy Policy


“Personal Data” shall mean any and all information concerning an identified or identifiable natural person, as defined in the Polish Law of 29 August 1997 on Personal Data Protection (Journal of Laws of 2016, item 922).
“Website” shall mean the website administrated by Symposium Cracoviense Sp. z o.o. and containing an offer to participate in a conference organized by Symposium Cracoviense Sp. z o.o., through which users may register for a conference or an event.

Online registration for an event

The data provided by you during the registration on the Website will be used to manage your participation in the event we organize, i.e. the 1st conference as part of the Historical Cities 3.0 project: “Citizens and visitors in search of quality and comfort.” Registration is voluntary, but necessary if you want to attend the conference. The data controller during the preparations and the event is Symposium Cracoviense Sp. z o.o. of Kraków, ul. Krupnicza 3, 31-123 Kraków, NIP (tax identification number): 676-20-61-612, REGON (statistical number): 351475079. After the completion of the registration, i.e. not later than on 15 July 2018, the data set will be sent to the Urban Municipality of Kraków, pl. Wszystkich Świętych 3–4, 31-004 Kraków, NIP (tax identification number): 676-101-37-17, REGON (statistical number): 351554353, under an agreement concerning the entrusting of Personal Data for processing.


If you have subscribed to our newsletter, your data will be used exclusively to send you e-mails to the address you have provided. At any time, you can resign from receiving the given newsletter by using the unsubscribe option available in the newsletter itself.

Sending of information about conferences and events via electronic communication channels

If, during the registration on the Website for an event we are organizing, you have agreed to receiving commercial information from us with respect to the conferences organized as part of the Histrical Cities 3.0 project via electronic communication channels in accordance with the Polish Law of 18 July 2002 on the Provision of e-Services (consolidated text: Journal of Laws of 2016, item 1030, as amended), your data will be used exclusively to send, to the e-mail address you have provided, information and invitations to other conferences concerning the project. At any time, you can resign from receiving such information by using the unsubscribe option available in the e-mail itself.

Contests, marketing campaign, loyalty programs

If you have decided to take part in a contest, a marketing campaign, or a loyalty program, your data will be used for the purposes of these activities. As a result, your data may be shared with the contest/campaign/program organizer or co-organizer and/or the sponsor of the prizes.

Sharing of data with the entitled entities

In addition to the cases specified above, your Personal Data may be shared with the entities entitled to receive it under the relevant legal regulations, including the judiciary and law enforcement agencies.

Forms of contact

We may contact you by e-mail, by traditional mail, or by phone.

Informing about changes to data

In order to inform us about changes to your Personal Data, you can send us a notification by e-mail, to
When updating your Personal Data, you will be asked to confirm your identity before your request is complied with.
The nature of the given service or functionality may result in limitations of the above right to change data; you will be informed by us about it in each individual case.

Protection of Personal Data

We make our best efforts to ensure that our services are provided in a way that protects information against accidental or intentional destruction or loss. The communication between your computer and our server during the processing of your Personal Data (in our system) is encrypted using the SSL (Secure Socket Layer) protocol.
To register the participants of our conferences and events and gather your Personal Data, we use operating systems designed for the Syskonf platform. Remote access is limited to the necessary minimum (system maintenance) and takes place via firewalls and VPNs. System environments are additionally secured against any software defects with a snapshots mechanism.
The Syskonf hardware is based on modern Rack servers. Each of them has a number of doubled sub-assemblies, including redundant power packs connected to independent uninterruptible power lines and RAID disk matrixes protecting against failures of data storage devices. The local network infrastructure is also doubled to minimize the risk of a defect of a single element and keep the highest service availability possible.
The Syskonf platform is maintained at one of the best data centers in Poland. The physical security is ensured by a security service team and a 24/7/365 external and internal CCTV system. Access to the server room is possible only for the authorized persons and only in the company of a member of the facility staff, via a system of security doors. The data center is also protected against fire and has a redundant power supply source. The quality of the data center services is guaranteed by the ISO 9001:2009 and ISO 27001:2005 certificates (information security management system).

Use of cookies and similar technologies

  1. The Website does not collect any information automatically, except for the information stored in cookies.
  2. Cookies are IT data, especially in the form of text files stored on the devices of Website users, intended to facilitate the use of the Website. Cookies usually contain the name of the website they come from, the period for which they are stored on the end device, and a unique number.
  3. The entity uploading cookies to the end devices of Website users is the entity managing the event’s website: Symposium Cracoviense Sp. z o.o., ul. Krupnicza 3, 31-123 Kraków.
  4. Cookies are used to:

    • match the contents of the Website to the user’s preferences and optimize the use of web pages; in particular, these files allow for recognizing the Website user’s device and displaying the Website properly, in line with the user’s individual needs;
    • produce statistics that help understand how users use the Website, which allows the improvement of its structure and contents;
    • continue the Website user’s session (after logging in), which means that the user does not have to enter his or her login and password on each page of the Website;
    • provide users with ads suited to their interests;
    • carry out advertising and remarketing campaigns of the Website in external advertising networks, especially the Google advertising network.
  1. The Website uses two main types of cookies: session cookies and persistent cookies. Session cookies are temporary files that are stored on the Website user’s end device until he or she logs out, leaves the Website, or switches off the software (web browser). Persistent cookies are stored on the user’s device for the time specified in these cookies or until deleted by the user.
  2. The Website uses the following types of cookies:

    • “necessary” cookies that make it possible to use the services available on the Website, e.g. authentication cookies used for the purposes of the services requiring authentication on the Website;
    • cookies used to ensure security, e.g. those used to discover abuse in terms of Website users’ authentication;
    • “performance” cookies that make it possible to collect information about the way in which users use the Website;
    • “functional” cookies that make it possible to “remember” the user’s settings and personalize the Website interface, e.g. in terms of the user’s language or region, the font size, the layout of the Website, etc.;
    • “advertising” cookies that make it possible to provide the user with advertising content adapted to his or her interests and display ads on the basis of the user’s previous visits to the Website.
  1. In many cases, the software used to view websites (the web browser) permits the storage of cookies on the user’s end device by default. Website users may at any time change the cookies settings. The settings may in particular be changed in such a way as to block the automatic processing of cookies or display information every time they are uploaded to the Website user’s device. Detailed information concerning the possibility and procedure of handling cookies is available in the software (web browser) settings.
  2. The Website operator hereby informs that limiting the use of cookies may affect some of the functionalities available on the Website.
  3. The cookies uploaded to the Website user’s end device and may also be used by the following mechanisms cooperating with the Website operator:

    • statistics systems, in particular Google Analytics, which compiles anonymous statistics of Website visits (i.e. without the possibility to identify the particular persons); see also the Google Analytics Privacy Policy;
    • advertising networks, in particular the Google advertising network; you can resign from receiving cookies from advertising networks via the Google Ads preferences manager and via the Network Advertising Initiative.

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Privacy Policy

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